Job Summary:

The Office Supervisor administers the daily office activities, oversees the facilities rental activities, and the custodial and handyman work/tasks. The Office Supervisor also liaisons with contractors or volunteers to resolve issues related to computer network and copier/printer availability and reliability. Completes additional duties as assigned.

Qualifications:

The Office Supervisor must:

· represent the values of Bethesda EC Church.

· be responsible in areas of integrity and confidentiality.

· be friendly and courteous, able to work well with others, and successfully navigate difficult situations.

· work independently with little to no supervision while being an effective team member.

· be responsive to requests of the pastor(s), lay minister(s), members, and volunteers.

· possess excellent written and verbal communication skills.

· provide and/or maintain up-to-date, well-organized materials and/or records for meetings, events, and church documentation.

· keep pace with new technologies that enter the environment of the church office.

· possess information technology (IT) skills including maintaining a network and database and records management.

· be proficient with current office computing technology including, but not limited to, Windows, all Office 365 and Google Suite programs, Canva, and/or Adobe design software.

Responsibilities:

· Ensures phone calls, U. S. mail, email, petty cash, filing, purchasing, and advertising are expeditiously handled.

· Ensures the Office Assistant’s and Facilities Manager’s pertinent responsibilities are completed during employee absences.

· Monitors direct reports’ work activities ensuring assignments are satisfactorily completed in a timely and consistent manner and with accuracy.

· Conducts an annual performance review of direct reports in consultation with Lead Pastor and recommends wage and/or hours adjustments to the Finance Committee and Ministry Council.

· Provides office support to pastor(s), lay minister(s), volunteers, and congregants through Bethesda’s annual directory update, filing Ministry Council reports and notes, and Google forms for church events.

· Ensures the Bethesda van driver list is current and interfaces with the insurance company satisfying its requirements.

· Coordinates with the appropriate personnel and volunteers ensuring volunteer and/or employee clearances and employee background checks are obtained/completed and appropriately filed.

· Maintains church members and friends records management database.

· Supports volunteers responsible for the volunteer coordination software.

· Supports the American Heritage Girls (AHG). (Responsibilities: maintain and retain banking information, conduct annual records review, and enter AHG events on the church calendar, provide light-duty and general office support.)

· Coordinates with the Red Cross to provide two annual blood drives at 23 MBC.

· Monitors campus security systems.

· Liaisons with contracted services such as office equipment and computer networking hardware and software.

· Works in conjunction with the Pastor(s), Praise Team Leader, other staff or the volunteer technical team ensuring that worship the software, hardware, lighting, and sound systems are functioning properly for church services. Troubleshoots under the guidance of the IT contractor may be required.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 32 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to Relocate:

• Schuylkill Haven, PA 17972: Relocate before starting work (Required)

Work Location: In person